A web conference is a great way to gather people in a convenient and effective business setting. It allows people all over the world to sit in on a presentation, online training session, or discussion in whatever location they are in via application sharing and remote access technology. It offers the potential of reducing expenses and optimizing time management.
How do you set up a Web Conference?
Web conferences are very easy to set up and use. First you must either purchase web conferencing software, or sign up with a free online meeting provider. Once you have chosen a provider that has all the tools you need you can begin your web conference. Your service provider will have a way of inviting people to the web conference either through email or some similar source. Once they have recieved the invitation they log in using a special link or phone number. Next, depending on the exact purpose of the web presentation involved, they will need to download software that is associated with the web conferencing provider. After the download is complete the service should take you to the conference screen and the online meeting is set to start.
How does a Web Conference work?
A web conference typically has one presenter while the rest of the participants are the audience. On a larger scale, a web conference with many more attendees is known as a webinar. On the other end of the scale, a netmeeting or web meeting are forms of a web conference but generally with smaller attendee numbers.
Web conferences can be done in many different ways. Many services allow the presenter to have a whiteboard and use it to write and discuss points that need to be covered. Usually this will be accompanied by an audio link through a phone-service or another provider. Some online conferencing services even allow audio conference capability allowing you to hear the presenter as well as see their remote desktop. Many times a web conference will have periods of time where there is a question and answer section so that the audience can participate. Another bonus to web conferences is that they can be recorded for future reference. This is especially helpful if the web conference was meant to be a training session, that way it can be saved and watched over again as a guide.
What are the main benefits of using a Web Conference?
The key benefits of a web conference would include an increased level of productivity through the use of efficient collaboration capabilities. You will also benefit from reduced travel and training costs, and the ability to communicate at a moment’s notice. There is also the potential of increased conversions from the direct interaction with clients. This could lead to a return on investments in marketing and general communications.