Teleconferencing is a telecommunication tool that allows several individuals to communicate or share information with one another through phone or other audio equipment. Teleconferencing allows a user to disseminate information simultaneously to employees, the mass public, or other groups of individuals.
Teleconferencing can be used in large companies to communicate a company’s quarterly financial or business status. Additionally, the tool is used for online training, web meeting, sales meetings, project meetings, e-learning, web conferencing, training seminars, or informational seminars when it is not cost effective for individuals from several locations to meet in one location.
Advantages of Teleconference
Modern day corporations have offices in many regions of the world. These offices boost work productivity and increase their customer base by creating a global presence. However, a global presence can create a challenge for project collaboration when communicating between the various locations.
Teleconferencing is almost essential in a modern business environment. Similar to the benefits of webinar and online meeting software, teleconferencing saves companies travel time and expenses by allowing businesses to communicate with their employees and customers without the travel. This tool provides businesses an effective method to disseminate information quickly. Furthermore, it does not require advanced technical knowledge to use the tool. If the individual can complete a telephone call, then the individual can also manage a teleconference.
How does Teleconference Work
Teleconferencing is similar to 3-way calling, but for more than three individuals. When three or more individuals are engaged in an online meeting, the moderator will solicit a third party vendor to set up a number that each participant of the meeting can call. Several companies, provide such teleconferencing services.
The moderator predetermines whether they would like to allow their callers to be in a listen-only mode or listen and respond mode. Each individual that calls the number will be added to the teleconference, if they are invited. Typically, the individual is also provided with a password or the person’s name will appear on list authorizing the individual to participate in the call.
Conference bridges are used to connect multiple users to the call. The conference bridge is essentially a server that behaves like a telephone, but can field multiple calls simultaneously.
Teleconferences can also be combined with the use of online presentation software or web conferencing software during a netmeeting, if a visual component is necessary for effective communication. If your teleconference attendees are able to view the remote desktop via live desktop sharing, then the message of the conference call is communicated clearly with minimal misunderstandings.