Tele­con­fe­ren­cing is a tele­com­mu­ni­ca­tion tool that allows several indi­vi­duals to commu­ni­cate or share infor­ma­tion with one another through phone or other audio equip­ment. Tele­con­fe­ren­cing allows a user to disse­mi­nate infor­ma­tion simul­ta­neously to employees, the mass public, or other groups of individuals.

Teleconference Uses

Tele­con­fe­ren­cing can be used in large compa­nies to commu­ni­cate a company’s quar­terly finan­cial or busi­ness status. Addi­tio­nally, the tool is used for online trai­ningweb meeting, sales meetings, project meetings, e‑learningweb confe­ren­cing, trai­ning semi­nars, or infor­ma­tional semi­nars when it is not cost effec­tive for indi­vi­duals from several loca­tions to meet in one location.

Advantages of Teleconference

Modern day corpo­ra­tions have offices in many regions of the world. These offices boost work produc­ti­vity and increase their customer base by crea­ting a global presence. However, a global presence can create a chall­enge for project colla­bo­ra­tion when commu­ni­ca­ting between the various locations.

Tele­con­fe­ren­cing is almost essen­tial in a modern busi­ness envi­ron­ment. Similar to the bene­fits of webinar and online meeting soft­ware, tele­con­fe­ren­cing saves compa­nies travel time and expenses by allo­wing busi­nesses to commu­ni­cate with their employees and custo­mers without the travel. This tool provides busi­nesses an effec­tive method to disse­mi­nate infor­ma­tion quickly. Further­more, it does not require advanced tech­nical know­ledge to use the tool. If the indi­vi­dual can complete a tele­phone call, then the indi­vi­dual can also manage a teleconference.

How does Teleconference Work

Tele­con­fe­ren­cing is similar to 3‑way calling, but for more than three indi­vi­duals. When three or more indi­vi­duals are engaged in an online meeting, the mode­rator will solicit a third party vendor to set up a number that each parti­ci­pant of the meeting can call. Several compa­nies, provide such tele­con­fe­ren­cing services.

The mode­rator prede­ter­mines whether they would like to allow their callers to be in a listen-only mode or listen and respond mode. Each indi­vi­dual that calls the number will be added to the tele­con­fe­rence, if they are invited. Typi­cally, the indi­vi­dual is also provided with a pass­word or the person’s name will appear on list autho­ri­zing the indi­vi­dual to parti­ci­pate in the call.

Confe­rence bridges are used to connect multiple users to the call. The confe­rence bridge is essen­ti­ally a server that behaves like a tele­phone, but can field multiple calls simultaneously.

Tele­con­fe­rences can also be combined with the use of online presen­ta­tion soft­ware or web confe­ren­cing soft­ware during a netmee­ting, if a visual compo­nent is neces­sary for effec­tive commu­ni­ca­tion. If your tele­con­fe­rence atten­dees are able to view the remote desktop via live desktop sharing, then the message of the confe­rence call is commu­ni­cated clearly with minimal misunderstandings.