Got an upcoming business meeting but unable to make it there in person? Perhaps, it’s too far, too expensive, or just too much hassle to travel all that way. Whatever the reason, you’re now stuck in the wrong place at the wrong time. Yesterday, such a situation would have caused havoc. Today we’re using online meetings.
What is an Online Meeting?
Also known as a netmeeting, an online meeting is a way for companies to minimize face-to-face business gatherings while significantly reducing travel time and expenses, by instead holding their business meetings over the Web. Companies are able to use online meetings with online presentation software for web conferencing with clients and sales prospects. Alternatively, online meeting software can be used as a form of online training software for training new employees.
An online meeting opens the door to a range of possibilities, not only for companies but also education institutions. E‑learning is a growing trend, and online meeting software enables students and teachers to meet online. This has brought great benefits to those unable to pursue a professional education, due to work or family commitments, via traditional methods such as universities.
Starting an Online Meeting
Using online meeting software to establish a remote desktop connection, the online meeting organizer shares their computer screen content in real-time with colleagues or clients who are sitting in front of their own computers. Although it may sound complicated, technological advancements in Internet conferencing and remote desktop technology have made it possible for any user, regardless of IT knowledge, to host their own online meetings. Simply download the appropriate software from your online meeting provider and follow the few simple steps to start your first professional online meeting.
With the right presentation tools and preparation, an online meeting can result in great success for companies in terms of saved time and money, as well as presenting a professional image to clients and business associates.
Why Use an Online Meeting Tool?
The clear answer is that a web meeting prevents the problems that appear when you could miss a face-to-face appointment. The advantage is that with Internet access, an online meeting is available 24–7.
Secondly, there are times when it is unfeasible for all meeting participants to come together in person. When you consider the time needed to travel, as well as the travel costs involved, including train, flight tickets, accommodation, renting a meeting place, etc, a meeting over the Web quickly becomes more appealing.
While many web conference providers charge a fee for their service, there are some free business software solutions that are appropriate for online business meeting needs, including free web conferencing software.