Internet Conferencing is a standard in the world of global business. Instead of wasting thousands of dollars on plane tickets, hotel accommodations, and training tools, companies can now gather in front of their computer screens from all across the world. This not only saves money but it also saves time. With the help of Internet conferencing, distributing information becomes a simple and efficient task.
How Does Internet Conferencing Work?
An online conference works by using web-based software that allows participants to create a face-to-face virtual meeting. Everyone that is part of the Internet conference has either already downloaded the software or is able to use the service online to meet at the specified time. Many services allow you to invite participants through email so that the web conference is exclusive to the target group. Once you are logged into the Internet conference the meeting usually involves one presenter and an audience of participants viewing the presenter’s remote desktop screen. Depending on the service that is being used, the presenter is usually able to illustrate points and draw objects on a whiteboard and talk through a voice component, known as voice conferencing. Some providers even have chat features, such as instant messaging.
Advantages of an Internet Conference
Internet Conferencing, also known as web conferencing, provides a central meeting place without the setting up of traditional meetings in individual offices or renting out a conference room. Expenses from face-to-face meetings can be very costly especially when travel is involved. This includes the costs of renting out a building, purchasing food, and providing transportation for those that need to be at the meeting. Internet conferencing is very inexpensive compared to traditional methods. The costs for Internet conferencing would include membership to an online service and a possible long distance phone call depending on what service you use. Such Internet conferencing or online meeting software is a lot cheaper than the costs of travel, and even free online meeting software exists for organizing an Internet conference.
Location is a great advantage to online meetings. You can direct the meeting from whatever location you might be in. This allows you to connect immediately with staff and employees at a moment’s notice. Not only that, if you must travel for other reasons you can still sit in on a netmeeting during the trip through the Internet conferencing software. This is a great form of time management and only requires that you have a computer and a connection through a service.
Internet Conferencing Can Help Employees and Customers
Such an online meeting can also be very useful for presenting demonstrations to customers. If you are a software based company you can walk customers through operating your product. This would also be true for employees for an online training session. You can use these direct approaches to walk your workers through proper use and training of your software. Most of these sessions can also be recorded via web conferencing software to be looked at later as a guide. It is a great way to start archiving trainings and sessions for future use.