Collaboration and workgroup support systems software (also known as groupware) allows users to achieve common goals in a group environment. Some of the cooperative systems include web conferencing, wiki, text chat, application sharing, emailing, and bookmarking. As far as collaboration software is concerned, the more people use it, the more it becomes valuable. Normally, collaborative software functions in a work environment in the form of business software solutions, whereas social software is typically used outside of the work environment, namely Facebook, Twitter, and Myspace, however such platforms are finding a valuable place for themselves in the workplace.
How to Utilize Collaboration Software
The design of collaboration software is to allow groups to share desktop content, rich media and documents to ensure a useful collaborative team effort. By understanding the way human beings collaborate in groups, useful web collaboration technologies can be created around these interactive needs. There are typically three ways in which human beings interact: conversation, transaction, and collaboration.
In a conversation method, typically two or more participants communicate in order to build a strong relationship to cement further business interactions. There are no restrictions and no expectations of either party — just a free information exchange. Transactional interactions come together in order to influence the current relationship to move in one direction or another. There is always motivation behind this kind of interaction. An effective interaction will hopefully define a better relationship, one where money and goods are exchanged. Lastly, collaborative interactions typically preface new ideas, designs, or shared goals. This kind of interaction takes place in threaded discussions concerning managed content and other types of business related issues.
Types of collaboration software:
For many corporations, collaborative workgroups have become essential in order to boost efficiency. To complete shared goals, one must set-up the collaborative software properly in order to achieve success. The team is only as strong as its weakest link, so if every member is on the same page and the software is utilized correctly, there will be no limits on the amount of success. For example, many software programs and presentation tools allow the user to expose shared documents, host online meetings or online training sessions, and basically allow an office to run effectively online. Moreover, virtual offices allow file sharing, project collaboration, and data tracking within a central location. This software is extremely useful because you can store all of the data on the desktop, and recent changes that occur within the group content are altered automatically on the desktop for easy use. Some forms of collaboration software include remote keyboard and mouse control when viewing another’s screen live over the Web, and can be used ideally for remote support.
For team collaboration, you can benefit greatly by using collaboration software, and there are a variety of types designed to fit all of your needs. For those looking to get started with no risks and low costs, free collaboration software solutions are available including free web conferencing or netmeeting software.