As working professionals, many of you encounter webinars and online training sessions on a regular basis. And some of you are the ones hosting the webinars and creating the online training content. It can be difficult to keep track of your time and decide where you should spend it the most. In this article, we’ve narrowed it down to 5 main time-saving tips to help make your work life easier, including when it comes to executing online meetings or trainings.
First, let’s look at some staggering statistics about time and productivity in the workplace.
- 47% of employees say that company meetings are one of the biggest time wasters at the office.
- According to 37% of employees, their time spent fixing others’ mistakes is another big time waster in the office.
- 35% of employees waste time at work because they feel that they are not challenged enough in the workplace.
With such a large number of employees agreeing that meetings are a waste of time, it is time to reverse that number. You can start by creating shorter and to-the-point presentations for your webinars and meetings; there are thousands of tips online to get you started – and our 5 tips below aim to provide you with some simple practices you can implement immediately. Not only will you save your own time, everyone attending will be appreciative.
Furthermore, by implementing an online training program in the workplace, the number of employee mistakes will decrease, as well as the number of unchallenged employees. Online training can give them something to work towards and create a more streamlined, knowledgeable team. The benefits of online training in the workplace are abundant.
There are many ways to save time and increase productivity at work, but we’ve narrowed it down to these 5 simple tips.
1. Use and Follow a Calendar
It’s easy to lose track of your tasks and deadlines – avoid getting behind by using an online calendar. There are many different options, but Google Calendar is one of the best. You can set up reminders for events and tasks as well as synch it among all your devices, such as your phone and tablet. Perhaps you have a team with collaborative projects? No problem, online calendars can be shared with other members of your team to create an even more streamlined, collaborative process.
2. Ask for Help (and Delegate) When Needed
It’s no secret that we cannot do everything on our own. So don’t be afraid to ask for help or delegate when needed. If you have a team you work with, be honest and ask for help when meeting a specific deadline. Or, if you are on your own, find a freelancer to help you out.
3. Avoid Distractions
There can be any number of distractions in your workplace – whether working at the office or at home. It is crucial that you are aware of your surroundings and make note of what distractions affect you the most. Find those distractions and remove them. Avoiding distractions is a nuisance that even the most dedicated employee suffers from. Ignoring a ringing phone is not easy, so how can workers battle such distractions? For example, take your phone off the hook, place an auto-reply on your email telling everyone that you’re not replying to email today, sit in a quiet room, close your instant messaging apps, even work from home – there are no colleagues there who will stop you at the coffee machine!
4. Find Online Tools That Help
The list of helpful online tools is endless. From webinar tools and project management platforms, to learning management systems (LMS) – there is something out there for everyone. Do your research and find the best tool for you. Create a list of any must-have features you are looking for, this makes the search easier and weeds out the options that don’t meet your criteria.
5. Use Those Tools Like a Pro
Once you find your perfect tools to increase productivity, it is important that you know how to use them. Many tools offer product training, online forums, and product support – take advantage of them. If you are knowledgeable with your software tools, you’ll be able to save time and teach others on your team as well. For example, if you are hosting a webinar to a group of team members, not only will you seem unprofessional, you will end up wasting time if you do not know how to use the software. It’s the same with an LMS – the better trained you are in it, the more efficient you will be when it comes to creating an online training program.
These are just 5 of the many ways to better manage your time in the workplace. The possibilities are endless, though with these basic tips, you’ll have a pretty great start. Perhaps you have some time-saving secrets of your own? Please, share with us in a comment below!