Video conferencing is a way to collaborate many people over geographical distances using real-time video. This form of technology has been around for some time but is becoming very popular because it is a very valuable strategic tool to gather people for Internet conferencing or a net meeting. Technology has made this technique more available and inexpensive so that it is available as small business software for SMEs and entrepreneurs can use it on their desktop computers to host their own web meeting.
What are the different types of Video Conferencing?
The two main types of video conferencing out there are point-to-point and multipoint. Point-to-point is a connection between two different locations. For example this would be like a conference room in Chicago on one end and a different conference room from New York on the other end. Connection is extremely simple. It can be arranged by one location just calling the other just like a normal telephone call. This is the simplest form of video conferencing but is limited to two points at a time.
Multipoint video conferencing takes many locations into consideration. This requires a bridging service to connect the different terminals into one single conference. This is a way to reach out to more people, but also requires a little bit more work. In today’s world, web conferencing software provides a way to connect multiple people or groups of people via a remote desktop connection, which either includes or can be used in conjunction with video conferencing. Web conferencing or presentation software combined with video conferencing enables a way for users to see each other via video streaming while viewing the same documents and applications on the conference speaker’s remote desktop computer screen.
How does a Video Conference work?
Video Conferencing has a few different parts to it. First, before you have the conference you should take care of a few things. Let all of the participants know of the time and date of the online meeting. This can be either through the online meeting software service you are using or through direct communication. Make sure that the members of the meeting bring all of the necessary materials to the web conference. It is also recommended that you have a set agenda and even someone conducting the meeting. You should turn on the video presentation equipment well before the meeting to make sure everything is working right. Make sure you have all of your necessary materials ready about five minutes before the meeting starts to be sure you are prepared.
Next comes the meeting itself and in order to have an effective online conference there are a few rules you should follow. When speaking, look straight into the camera. Make sure different locations do not interrupt each other by muting them until they are asked to participate. Make sure you identify items and people clearly so there is no miscommunication.
Overall there are many benefits to video conferencing, especially for important meetings with clients and partnerships. It is a way to have face-to-face meetings without the costs of traveling and making the visits personally.